How do I get events into Calendar?

You have several options for getting events to show up in Calendar:

Connect to an online calendar through the HP Synergy feature: If you have a calendar in an online account that works with the HP Synergy feature (for example, Google or Exchange), you can set up Calendar on your phone to synchronize and display events in the online calendar. Set up synchronization the first time you open Calendar (see Using Calendar for the first time) or anytime after that (see Customizing Calendar). After you set up the connection to the online calendar, events you enter online show up automatically in Calendar, and events you enter on your phone sync to the online account.

The Synergy feature makes it easy to synchronize other data from an online account. By setting up synchronization in one app, synchronization of the other apps is automatically set up for you. For example, if you set up your Gmail account in Email before you set up Calendar, when you first open Calendar, you find that your Google calendar events are already downloaded. And when you first open Contacts, you find that your Google contacts are already in your phone’s Contacts app.

Enter an event directly in Calendar: See Creating an event for instructions. You can assign the event to one of your online calendars. If you do so, it synchronizes with the online calendar. Or you can create the event in your Palm profile account; in that case, the event shows up only on your phone. (You cannot access this data from a web browser on a computer.) Palm profile events are included in the daily backup of your Palm profile information, so you can restore them if they are accidentally erased.

Transfer calendar events using the Data Transfer Assistant: When you transfer calendar events from desktop software, you select which account to assign those events to. Look for those events in the account you select.

Layered calendars

Suppose you use the calendar in both Exchange and in Gmail. If you set up both of those accounts to sync with your phone, your phone's Calendar app shows the events from both in a single view—that is, it shows a layered calendar with events that are color-coded to identify which provider they come from. Individual events continue to be stored separately with providers; the events are assembled in one view on your phone merely for your convenience.

If you change an event, the change is made in the appropriate calendar.

You can also view the events of one calendar at a time.

Using Calendar for the first time

1. Open Calendar .
2. Do one of the following:
   • To set up Calendar to sync with an online account: Tap the account type, enter the account information, and then tap Sign In.
   • To open your Palm profile account: Tap Done.
   • To set up Calendar to sync with an additional online account: Tap Add An Account, enter the account information, and then tap Sign In.

   Note If you add a Facebook account in Calendar, your Facebook events show up in Calendar, but you cannot add calendar events to Facebook from the Calendar app.

Creating an event

You can create an event that syncs with an online calendar, such as Google or Exchange. You can also create an event in your Palm profile account, which does not synchronize with an online calendar but is backed up daily.

1. Open Calendar .
2. Tap All or an online account name in the upper-right corner, and tap the calendar you want to use for this event.
   
   If you create an event in All Calendars view, the event is created in the default Calendar account (see Customizing Calendar).
   
   
3. Go to the day you want (see Moving around in Calendar) and tap a blank time slot.
4. Enter the event name and press Enter .
   
   In Day view, available time slots between events are compressed and labeled X Hrs Free. To expand free time so you can enter an event, tap X Hrs Free.
   
   
   
   Don’t look for a Save button — your info is automatically saved when you make the back gesture to close the event. If you added the event to one of your online accounts, the info also syncs with the online account. If you added the event to your Palm profile account, the event is saved and backed up to your Palm profile account.
   
   

Entering the event location

1. Do either of the following:
   • To enter the location while creating an event: Tap to the right of the event name.
   • To enter the location after creating an event: Tap the event name in Day view.
2. Tap Event location, and enter the location.

Scheduling a repeating event

1. Do either of the following:
   • To enter repeat settings while creating an event: Tap to the right of the event name.
   • To enter repeat settings after creating an event: Tap the event name in Day view.
2. Tap No Repeat, and tap the repeat interval.
3. Tap Custom to define your own repeat interval and set the end date.

   Did you know? To enter a birthday, anniversary, or holiday, create an untimed event. Then select Yearly on [date] as the repeat interval.

Adding an alarm to an event

1. Do either of the following:
   • To add an alarm while creating an event: Tap to the right of the event name.
   • To add an alarm after creating an event: Tap the event name in Day view.
2. Tap No Reminder, and tap the interval for the alarm.

Adding a note to an event

1. Do either of the following:
   • To add a note while creating an event: Tap to the right of the event name.
   • To add a note after creating an event: Tap the event name in Day view.
2. Tap Event notes, and enter the note.

Creating an all-day (untimed) event

An all-day event, such as a birthday, appears in your calendar without a specific time slot.

1. Open Calendar .
2. Go to the day of the event.
3. Open the application menu, and tap New all day event.
4. Enter the event details.

Changing the Calendar display

You can change the display of Calendar to show the events from all of your calendars or just the events recorded in one of your calendars.

1. Open Calendar .
2. Do either of the following:
   • To see all your calendars in a single view: Tap All in the upper-right corner.
   • To view a specific calendar only: Tap a calendar name in the upper-right corner.
3. Tap an icon to see different calendar views:

   Calendar views

   Icon	Description
   	Day view
   	Week view
   	Month view

Moving around in Calendar

• To go to the next or previous week: In Week view, swipe right or left on the screen.
• To go to the next or previous day: In Day view, swipe right or left on the screen.
• To go to the next or previous month: In Month view, swipe down or up on the screen.
• To go to a specific month, date, or year: Open the application menu and tap Jump To. Tap the month, day, and year, and then tap Go To Date.
• To go to today: Open the application menu and tap Show today.

  Tip You can also go to today by opening the application menu, tapping Jump to, and then tapping Go To Today.

Checking your schedule

To check the previous/next day or week: In Day or Week view, drag left or right.

To check the previous/next month: In Month view, drag up or down.

Note the following about how far forward and backward different accounts sync:

• Google accounts sync events one month back and two months forward.
• Yahoo! accounts sync events one month back and three months forward.
• Exchange ActiveSync accounts sync events two weeks back and unlimited forward.

Deleting an event

If you delete an event in Calendar that is assigned to an online account, the event is deleted from your phone and the online account. For example, if you delete an event from your Google calendar on your phone, the event is also deleted from Gmail.com.

1. Open Calendar .
2. Tap the event name.
3. Open the application menu, tap Delete event, and then tap Delete to confirm. If this event is one of a series of repeating events, tap the option to delete just this event or the entire series.

   Tip You can also delete an event by pressing and holding the Option key and then tapping the event you want to delete.

Responding to an event reminder

When an event reminder appears in the notification bar at the bottom of the screen, tap the event description to open the event, or tap one of the following:

• Contact meeting attendees: This opens an email message with the participants’ addresses added to the To field. The default message text is “Running late, on my way…”. You can edit the text before sending the message.
• Dismiss: Close the notification.
• Snooze: The reminder reappears in five minutes.

Viewing meeting participants

If you receive a meeting request, you can view the participants.

1. Open Calendar .
2. Tap the meeting request. The Participants field shows the organizer name plus the number of participants.
3. Tap the number to see the participants' names.
4. (Optional) Tap a participant’s name. If the participant is a contact, the contact entry is displayed. If the participant is not a contact, tap Add to Contacts to add the participant to your contacts list.

Customizing Calendar

1. Open Calendar .
2. Open the application menu, and tap Preferences & Accounts.
3. Set the following options:
   • First Day of Week: Select the day that appears as the start of the week in Week view and Month view.
   • Day Start and End: Tap to enter the default start and end times that appear in Day view and Week view.
   • Default Event Reminder: The default setting is for No Reminder to appear. To receive notifications for timed events, tap Timed and set the reminder interval. To receive notifications for all-day events, tap All Day and set the reminder interval. Reminders you set for individual events override the default setting.
   • Event Reminders: Select to play a sound when a calendar notification appears.
   • Default Event Duration: The default event duration is set to one hour. Tap to change this to 30 minutes or 2 hours.
   • Accounts: For all calendar accounts, tap an account to set the color for events created in that account and to show or hide that account in All Calendars view. For all calendar accounts except Palm profile, tap Change Login Settings to edit your username or password. You should do this only if you have changed this information for the calendar account online—the information you enter here must match the information in the online account.
   • Default Calendar: If you create an event in All Calendars view, the event is assigned to your default calendar.
   • Add an Account: Tap the account type, and enter your username and password for the online calendar account. Before you can set up an account on your phone, you must have an account online with the provider.

Manually syncing Calendar

Calendar events associated with a Microsoft Exchange server sync as items arrive. Calendar events for Facebook, Google, and other online accounts sync every few hours up to only once a day. You can sync manually if you want to make sure your calendar is current.

1. Open Calendar .
2. Open the application menu, and tap Preferences & Accounts.
3. Tap Sync Now.

Stopping synchronization of Calendar with an online account

If you synchronize Calendar with an online account, you can delete the account from Calendar. Deleting the account from Calendar also deletes the account’s events from your phone.

1. Open Calendar .
2. Open the application menu, and tap Preferences & Accounts.
3. Under Accounts, tap the account name.
4. Tap Remove Account and tap Remove Calendar Account.